Kalanjiyam - IFHRMS - சமீபத்திய புதுப்பிப்புகள் தொடர்பான செயல்முறைகள் வெளியீடு - Treasury Letter

Kalanjiyam - IFHRMS - சமீபத்திய புதுப்பிப்புகள் தொடர்பான செயல்முறைகள் வெளியீடு - Treasury Letter

Treasuries and Accounts, All District Collectors

No.571, 3rd Floor,

All Pay and Accounts Officers,

Perasiriyar K. Anbazhagan Maligai,

All Treasury Officers,

All Sub Pay and Accounts Officers

Anna Salai, Nandanam,

Chennai-35.

Rc.No.CTA/292/IFHRMS/2023, Dated: 02.04.2026

Sir/Madam,

Sub: Kalanjiyam(IFHRMS 2.0)-Recent updates and re-orientation points Advisory No.02/2026 (30/2024) - in Kalanjiyam- Communicated-Regarding.

Ref: 1.E-mail received from PMU dated: 27.02.2026

2.E-mail received from System Integrator dated: 05.03.2026

This is to inform that the following advisory is issued to ensure error free, efficient and user friendly transactions in Kalanjiyam (IFHRMS 2.0).This may be communicated to DDOS in the Districts /PAOS for guidance.

1. New Updates:

Module and

S.No

Details

Sub Module

1. HRMS --> Leave --> Surrender

Issue:

Multiple requests have been received regarding the non-provision of the due date for EL surrender in respect of employees availing SLS for the first time. Update In order to address the above issue, a new column "Proposed Due Date of Surrender / Due Date of Surrender" has been enabled in the Surrender process.

This option has been enabled at all levels, starting from the employee request stage itself. Users can now verify the proposed surrender date before initiating the sanction process, thereby ensuring greater accuracy and 2. SNA SPARSH

avoiding discrepancies.

Path: HRMS → Leave → Surrender Leave

Salary

Issue: It has been observed that certain SNA SPARSH bills are being rejected due to missing attachments. This results in the entire process having to be reinitiated from the bill/FTO creation stage, as the case may be, causing delays in processing.

In this regard, during review meetings, requests have been received to provide an alternative option to submit attachments at the Treasury Audit level, so as to avoid unnecessary bill rejections and reprocessing

Update: To address the above requests, a new provision has been enabled at the Treasury Bill Audit Approver (L3) level. An "On Hold" option has now been introduced in the system.

If attachments are found to be missing in SNA SPARSH bills, the Treasury Approver can now select the "On Hold" option instead of rejecting the bill. Upon selecting this option, the bill will be made available at the DDO Approver level for for uploading the required attachments.

After completing the necessary updates, the DDO can use the "Release" option to resubmit the bill to the Treasury for further processing. Upon re-submission, the Auditor (L3) may proceed to pass the bill if found satisfactory.

It is to be noted that bills can remain in the "On Hold" status at the DDO level for a maximum of 5 days. If the DDO fails to use the "Release" option within this period, the bill will be automatically rejected by the system.

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