களஞ்சியம் செயலியின் பயன்பாடுகள் குறித்து மனித வள மேம்பாட்டுத் துறைச் செயலாளரின் கடிதம்!

The letter from the Human Resources Management Department, dated December 15, 2025, addresses the effective utilization of the "Kalanjiyam" (IFHRMS 2.0) mobile application among government employees.

The application, launched on February 27, 2024, allows employees and pensioners to access financial and human resource information and services.

Sender: Thiru. C. Samayamoorthy, IAS, Secretary to Government.

Recipients: All Additional Chief Secretaries/Principal Secretaries/Secretaries to Government, All Heads of Departments, and All District Collectors.

Subject: Sensitizing government employees to effectively use the Kalanjiyam (IFHRMS 2.0) mobile application.

Purpose: The app provides financial and human resource information and services to employees and pensioners via mobile devices

களஞ்சியம் செயலியின் பயன்பாடுகள் குறித்து மனித வள மேம்பாட்டுத் துறைச் செயலாளரின் கடிதம்!!

A letter from the Secretary of the Human Resource Development Department regarding the uses of the Kalanjiyam application!!

From

Human Resources Management

(IFHRMS Core Cell) Department. Secretariat, Chennai-600009

விசுவாவசு,கார்த்திகை-29 திருவள்ளுவர் ஆண்டு 2056.

Letter No.9245/1FHRMS Core Cell/2025-1, dated: 15-12-2025

Thiru. C. Samayamoorthy, IAS.. Secretary to Government.

To

1. All Additional Chief Secretaries/Principal Secretaries Secretaries to Government (w.e.),

2. All Heads of Departments (w.e.),

3. All District Collectors (w.e.).

Sir/Madam,

Sub: Kalanjiyam (IFHRMS2.0)-Sensitizing the use among the Government Employees Effective utilization of mobile application-Requested Regarding. Ref: Letter Ro.No.CTA/730/2025-IFHRMS1, Director of Treasuries and Accounts, dated 25.10.2025.

I am directed to invite your attention to the letter cited and to inform that Kalanjäyam, an integrated mobile application developed for Government employees and Pensioner to access their Financial and Human Resource Information and Services through mobile devices was launched on 27.02.2024 in line with the announcement made by the Hon 'ble Minister for Finance in the Tamil Nadu Legislative Assembly for the year 2023-2024.

CLICK HERE TO DOWNLOAD களஞ்சியம் செயலியின் பயன்பாடுகள் குறித்து மனித வள மேம்பாட்டுத் துறைச் செயலாளரின் கடிதம் PDF Kalanilyam Mobile App:

Kalanjlyam Mobile App is an app developed for government employees and pensioners to use self-services themselves in hand regardless of time. and location.

Recognizing the Importance of ensuring seamless access to essential information and services, the Kalanjiyam mobile app has been developed with an aim to improve the usability of employees and pensioners..

The App is designed using the latest technologies keeping in mind the future needs of the Government. The Kalanjiyam (IFHRMS 2.0) mobile app was launched by the Hon'ble Minister of Finance and Human Resource Management, Tamil Nadu on 27.02.2024

The app was developed to empower employees and pensioners from Feb 2024 by providing access to their financial & HR information and services through mobile devices. Users can download monthly pay/pension slips, view SRS, GPF/CPS balances, render short term loan requests, and income tax regime selection required. Pensioners can also complete digital mustering and receive notifications and updates in the smartphones. This helps them to overcome the dependency on DDOs/Treasuries, physical visits & paper-based processing 'Access to inform' empowers & enhances self-reliance of users.

1. Leave Requests:

The employees can apply for Casual leave, Restricted Holidays and the same can be granted by the competent authorities through the mobile App itself. The employees can also check the status of their leave request and its status in the App itself.

Further, the employees submit their request for other leave types through the mobile app and the sanction can be made by the competent authority through the IFHRMS and sanction order can also be previewed and generated in the system Itself.,

CLICK HERE TO DOWNLOAD களஞ்சியம் செயலியின் பயன்பாடுகள் குறித்து மனித வள மேம்பாட்டுத் துறைச் செயலாளரின் கடிதம் PDF 2. Surrender Leaves Salary (SLS) to employees w.e.f.01.10.2025. as per G.O.

It is Informed that SLS provision is already available in IFHRMS and SLS

drawn and paid to employees in IFHRMS from the date of launch of IFHRMS and bill withdrawal of the facility.

Consequently, now, the employees can apply for SLS through the mobile app/employee self service. Based on the request of the employee the notification will be triggered to the concern initiator of the approval group for this approval group has to be created/mapped (preferably the approval group created and mapped already for sanction of EL)

The system will validate with the availability of leave at credit and upon. approval sanction order also can be generated in the system. For this, the DDOs have ensure that,

Since the Leave calculations are based on the status of the employee viz. Probationer, approved probationer the entries related the probation has to recorded in the system in respect of employees for whom relevant entries are not updated already

The leave balances as on 30.09.2025 are updated in the system for all the employees.

All leave sanctions to be done through the system so that the leave account gets updated in the system regularly and maintained in the system itself.

Approval group has to be created and mapped for Leve sanction as well as for SLS (if not done already). The SLS has to be processed only through the system.

All loan sanctions have to be processed only through the system so as to maintain the ledger in the system for each and every Loan and Advance drawn by the employee.

3. Marriage Advance:

The Employees can apply for Marriage Advance for Son/Daughter or for self as the case may be through the mobile App. They can also apply through the Employee Self Service Portal.

Upon application by the employee choosing the proper approval group, the notification is triggered to the initiator of the approval group and the Initiator can process the advance Necessary validations have been built in the system. On completion of the sanction budget transfer happens centrally to the DDO concerned and separate proposal for allocation of funds for every application need not be sent to DTA.

Sanction order can also be generated through the system and preview of sanction order is also available after due verification the sanction order can be printed and signed by the sanctioning authority. 4. Education Advance:

The Employees can apply for Education Advance for Son/Daughter be through the mobile App. They can also apply through the Employee Self Service Portal.

Upon application by the employee choosing the proper approval group, the notification is triggered to the Initiator of the approval group and the initiator can process the advance Necessary validations have been built in the system. completion of the sanction budget transfer happens centrally to the DDO concerned and separate proposal for allocation of funds for every application need not be sent to DTA. Sanction order can also be generated through the system and preview of sanction order is also available after due verification the sanction order be printed and signed by the sanctioning authority.

5. Festival Advance:

The Employees can apply for Festival Advance through the mobile App. They can also apply through the Employee Self Service Portal. Upon application by the employee choosing the proper approval group, the notification is triggered to the Initiator of the approval group and the initiator can process the advance Necessary validations have been built in the system. Once sanction process is completed in the system through the approval process flow the sanction order can be generated and signed by the sanctioning authority.

6. Common Points:

1. It may be noted that the option of providing e-Signature to the Approvers of the sanction and auto attachment of the sanction order with the bills is also under development.

2. DDO have to map the "Approval Group' for each of the above processes well in advance in the system so as to ease out the application flow for the employees in the Mobile App.

CLICK HERE TO DOWNLOAD களஞ்சியம் செயலியின் பயன்பாடுகள் குறித்து மனித வள மேம்பாட்டுத் துறைச் செயலாளரின் கடிதம் PDF